Microsoft Access Conditional Formatting Dates
Select Home Conditional Formatting New Rule to open the New Formatting Rule dialog box.; Choose Use a formula to determine which cells to format. In the Format values where this formula is true text box, enter the formula: =TODAY-C130 This formula checks to see if the dates in cells C1 to C4 are more than 30 days past. Select Format to open the Format Cells dialog box. How to use Conditional Formatting with Dates the EASY WAY. Skip navigation. Search in Access Database. Excel Conditional Formatting for Dates in the Past/Future/Today - Duration.
Select the field to which you want apply conditional formatting.
You can apply conditional formatting to a numeric or text field.
Click the Format tab and click the Conditional Formatting icon in the Control Formatting group.
A Conditional Formatting Rules Manager dialog box appears.
Click the New Rule button.
A New Formatting Rule dialog box appears.
You can click the Edit Rule or Delete Rule button here to edit or delete a rule that you’ve created.
Click the New Rule button.
A New Formatting Rule dialog box appears.
You can click the Edit Rule or Delete Rule button here to edit or delete a rule that you’ve created.
Select a rule type.
Check values in the current record or use an expression (you can create a rule that only considers the value of a single field).
Compare to other records (you can create a rule that examines the value of the same field stored in other records).
Define your rule under the Edit the Rule Description category.
Depending on the option you chose in the preceding step, the Edit the Rule Description category may display different options.
Choose the type of formatting to display if the data in a field matches the rule that you defined.
Click OK. The Conditional Formatting Rules Manager dialog box appears again, displaying your newly created rule.
Choose the type of formatting to display if the data in a field matches the rule that you defined.
Click OK. The Conditional Formatting Rules Manager dialog box appears again, displaying your newly created rule.
Click OK.
Access now displays your formatting changes in the field if it matches your defined rule.
Click the Print Preview button.
Ms Access Conditional Formatting
Access shows how your report will appear with the conditional formatting applied.
This tutorial on using conditional formatting to highlight dates is brought to us by MVP Frédéric Le Guen, with special acknowledgment and thanks to Ken Puls for assistance with translation from French to English.
Date functions in Excel make it is possible to perform date calculations, like addition or subtraction, resulting in automated or semi-automated worksheets. The NOW function, which calculates values based on the current date and time, is a great example of this.
Taking this functionality a step further, when you mix date functions with conditional formatting, you can create spreadsheets that display date alerts automatically when a deadline is near or differentiates between types of days, like weekends and weekdays.
The basics of conditional formatting for dates
To find conditional formatting for dates, go to
Home > Conditional Formatting > Highlight Cell Rules > A Date Occuring.
You can select the following date options, ranging from yesterday to next month:
These 10 date options generate rules based on the current date. If you need to create rules for other dates (e.g., greater than a month from the current date), you can create your own new rule.
Below are step-by-step instructions for a few of my favorite conditional formats for dates.
Highlighting weekends
When you design an automated calendar you don’t need to color the weekends yourself. With the conditional formatting tool, you can automatically change the colors of weekends by basing the format on the WEEKDAY function. Assume that you have the date table–a calendar without conditional formatting:
To change the color of the weekends, open the menu Conditional Formatting > New Rule
In the next dialog box, select the menu Use a formula to determine which cell to format. Wing commander prophecy windows 10.
In the text box Format values where this formula is true, enter the following WEEKDAY formula to determine whether the cell is a Saturday (6) or Sunday (7):
=WEEKDAY(B$5,2)>5
The parameter 2 means Saturday = 6 and Sunday = 7. This parameter is very useful to test for weekends.
Note: In this case, you must lock the reference of the row so that the conditional format will work correctly in the other cells in this table.
Then, customize the format of your condition by clicking on the Format button and you choose a fill color (orange in this example).
Click OK, then open Conditional Formatting> Manage Rules
Select This Worksheet to see theworksheet rules instead of thedefault selection. In Applies to, change the range that corresponds to your initial selection when creating your rules to extend it to the whole column.
Now you will see a different color for the weekends. Note: This example shows the result in the Excel Web App.
Highlighting holidays
To enrich the previous workbook, you could also color-code holidays. To do that, you need a column with the holidays you’d like to highlight in your workbook (but not necessarily in the same sheet). In our example, we have US public holidays in column AH (as related to the year in the cell B2).
Again, open the menu Conditional Formatting > New Rule. In this case, we use the formula COUNTIF in order to count if the number of public holidays in the current month is greater than 1.
=COUNTIF($AH$4:$AH$16,B$5)>1
Then, in the dialog box Manage Rules, select the range B4:AF11. If you want to highlight the holidays over the weekends, you move the public holiday rule to the top of the list.
This example in the Excel Web App below shows the result. Change the value of the month and the year to see how the calendar has a different format.
Highlighting delays
In case we want to change the color of cells based on our approach on a date again, we will use conditional formatting to make it work for us.
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In the following example, we show:
- yellow dates between 1 and 2 months
- orange dates between 2 and 3 months
- purple dates more than 3 months
We then construct three rules conditional formatting using formula DATEDIF . Respectively for the three cases the following formulas:
=DATEDIF($B2,$E$2,”m”)>0
=DATEDIF($B2,$E$2,”m”)>1
=DATEDIF($B2,$E$2,”m”)>2
In the Excel Web App below, try changing some dates to experiment with the result.
Color scales
Rather than choose a different color set for each period in our timeframe, we will work with the option of color scales to color our cells.
First, go into a new column (column E), calculate the difference in number of days in a year again with the DATEDIF formula and the parameter “yd”.
=DATEDIF($D2,TODAY(),”yd”)
Then choose the menu Conditional Formatting> New Rule option Format all cells based on their value and choose the following options:
- Scale = 3 colors
- Minimum = 0 red
- Midpoint = 10 yellow
- Maximum = 30 white
The result is a gradient color scale with nuances from white to red through yellow. The closer to 0, the more red it will have, the closer to 10 the more yellow, and the closer to 30 the more white. In the Excel Web App below, try changing some dates to experiment with the result.
Access Conditional Formatting Dates
—Frédéric Le Guen